YALSA Handbook

Table of Contents   

Forms
Policies & Organizational Guidelines
Guiding Documents
History
Meetings
Governance

• Officers
• Board Members
• Chair and Convenor Resources
• Advisory Board, Committee, Jury & Taskforce Members

Procedures for Planning a Conference Program
Office Staff
Publication Resources
Awards and Grants Applications & Forms

Forms:

Here is a quick reference to the most commonly used forms:

• Pre-conference report for Chairs
• Post-conference report for Chairs
• Discussion/Interest Group report for Discussion and Interest Group Convenors
• Program Form A (preliminary program proposal), program Form B (final program proposal)
• Request for Board Action
• Publication Proposal
• Request for payment (reimbursement PDF)
• Request for Materials (if you are giving a presentation, let YALSA provide you some handouts!)
• YALSA Nominating Form
• Petition for YALSA Nomination (PDF)
• Petition for Discussion or Interest Group (Word Doc)
• Process Committee, Jury, and Task Force Volunteer Form 
• Selection Committee Volunteer Form
• Wiki Application

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Policies & Organizational Guidelines

• Fees and Honoraria Policy
• YALSA Bylaws (PDF)
• Travel Policy
• Web Site Vision and Statement of Purpose
• Use of Division Name
• Web Site Criteria
• Sponsor and Vendor Participation Policy
• Virtual Member Policy
• Members Only Website Policies and Procedures
• YALSA Electronic Discussion List Policies and Procedures
• YALSA Blog Policies
• Awards Committees Conflict of Interest Policy
• YALSA Board Conflict of Interest Disclosure Statement
• YALSA Leadership Endowment Guidelines (PDF)
• Youth Participation Guidelines (also available in PDF)

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Guiding Documents

• Vision
• Mission Statement
• YALSA Program Goals in Priority Order
• YALSA Strategic Plan (PDF)
• YALSA Business Plan (PDF)
• Research Agenda

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History

• Brief History of YASD
• YASD: A Narrative History from 1976-1992
• YALSA History from 1992-2000
• YALSA Committee History

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Meetings

• How To Plan and Run a Meeting
• Request for Board Action
• Motion Form (PDF)
• Rules for ALA/YALSA Board of Director Meetings
• Guidelines for Board Member Meetings
• Sample Format: Committee Meeting Agenda (also available in PDF)

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Governance

Officers   

• Duties and Responsibilities of the Officers, including President, Vice President/President-Elect, Past President, Councilor, and Fiscal Officer

Board Members   

• Duties and Responsibilities of Board Members  
• YALSA Board Conflict of Interest Disclosure Statement

Chair and Convenor Resources   

Information for chairs of committees, task forces, and juries, as well as convenors of intereste and discussion groups.

ALA & YALSA Resources for Member Groups
Effective Committees: The Basics (also available in PDF)
Chair Transition Checklist (PDF)
Duties and Responsibilities for Chairs  (also available in PDF )
• Job Description for Chairs
• Marketing for Member Groups (also available in PDF)
• Request for Payment
• Observer Information Form
• Sample Letters to Supervisors of Group Members
• Local Arrangements Committee Guidelines
• Nominating Committee Guidelines
• Web Site Guidelines
• Web Site Checklist
• Wiki Application
• Youth Participation Guidelines (also available in PDF)

Advisory Board, Committee, Jury & Taskforce Members   

• Job Description for Members (includes advisory boards, committees, juries and taskforces)
• General Information
• Member Group Volunteer Form (includes volunteering for  advisory boards, committees, juries and taskforces)
• Conflict of Interest Policy for Award Committees

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Procedures for Planning a Conference Program

• Introduction
• Criteria for Programs
• Timeline
• Form A - ALA Annual Conference Program Proposal Form
• Form B - Final Proposal Form
• Form C - Co-sponsorship Proposal Form
• Form D - Program Evaluation Form
• Form E - Program Evaluation Summary Form
• Download the full Procedures for Planning a Conference Program (PDF)
• Benefits of Speaking at YALSA Programs (also available in PDF)
• FAQ on Sponsorship for YALSA Programs and Events (also available in PDF)
• Presenter Tips (also available in PDF)

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Office Staff

• YALSA Staff Directory

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Publication Resources

• Publication Proposal Form
• Publications Manual (including Annotations Procedures) (PDF)
• Position Description for Young Adult Library Services Editor
• White Papers Guidelines
• Handbook Appendix E - Manual of Style (PDF)

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Awards and Grants Applications & Forms

Member Awards & Grants

• Baker and Taylor Conference Grants Application Form
• BWI Collection Development Grant
• Greenwood Publishing Group Service to Young Adults Achievement Award
• MAE Award for Best Literature Program for Teens Application Form (PDF)
• Frances Henne/VOYA Research Grant Application Form
• Great Books Giveaway Application

Literary Awards & Selected Lists

• Alex Awards Policies and Procedures
• Alex Awards Nomination Form
• Amazing Audiobooks for Young Adults Policies and Procedures
• Amazing Audiobooks for Young Adults Nomination Form
• Best Books for Young Adults Policies and Procedures
• Best Books for Young Adults Nomination Form
• Fabulous Films for Young Adults Policies and Procedures
• Fabulous Films for Young Adults Nomination Form 
• Great Graphic Novels for Teens Policies and Procedures
• Great Graphic Novels for Teens Nomination Form
• Margaret A. Edwards Award 
• Michael L. Printz Award Committee Policies and Procedures
• Michael L. Printz Award Nomination Form
• Odyssey Award
• Policies and Procedures for Outstanding Books for the College Bound
• Popular Paperbacks for Young Adults Committee Policies and Procedures
• Popular Paperbacks for Young Adults Nomination Form
• Quick Picks for Reluctant Young Adult Readers Policies and Procedures
• Quick Picks for Reluctant Young Adult Readers Nomination Form
• William C. Morris Award Policies and Procedures
• William C. Morris Award Nomination Form
• YALSA Award for Nonfiction Policies and Procedures
• YALSA Nonfiction Award Nomination Form

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