Borrowing and Lending Books for Exhibition
Created by the ALSC National Planning of Special Collections Committee (2002)
Borrower: Sequence of Events
The borrower is normally responsible for all costs incurred in the loan arrangements, unless otherwise agreed. Some costs, such as loan fees, may be waived.
- Receives internal approvals
- Sends letter of request to the prospective lender
- Completes and returns Facilities Report to lender
- Reviews cost estimates submitted by the lender
- Secures final approvals from the administration
- Prepares and sends a Loan Agreement Form to the lending institution
- Arranges insurance coverage
- Requests Condition Reports for each item prior to shipment
- Inspects items immediately upon receipt and makes written notations of findings
- Returns a copy of receipt to lender acknowledging condition
- Monitors conditions throughout the loan period
- Returns loan, noting condition of items upon re-packing
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